Hang on or let go? When you are outvoted.

What does an organization’s payment strategy have in common with the current U.S. presidential election and, earlier, the UK vote on whether to leave the European Union? In the simplest terms, there are winner and losers. One side gets what they want. The other side has to figure out how to react. We have all been part of the latter group at some point in our careers. Card program buy-in—something I have written about before (see related blog post)—is a prime example of what can polarize an organization. What if you have exhausted all avenues to improving program buy-in and nothing has worked? What do you do? Following are four possible reactions. Only one can benefit your career, so read on to learn what it is and what actions go along with it.

When You Do Not Get Your Way

You believe card payments are a no-brainer. Management does not agree or they have different priorities, even though you have tried everything to convince them otherwise. Common reactions include becoming:

  1. Hostile: U.S. news headlines have indicated some Trump supporters plan to revolt if Clinton wins the election. Such strong reactions generally do not lead to anything good. On the job, hostility could mean threatening to quit or roadblock any initiative for which you do not agree.
  2. Disinterested: You lose motivation. Your productivity drops. Sloppiness can set in. This reaction, like hostility, often means poor job performance reviews and a hit to your reputation.  
  3. Annoying: Perseverance is one thing. Being annoying is another. Management could perceive you as difficult when you push too hard. As a passionate card program manager, I admit to being in this category a time or two. The good news is, passion can transition to #4.
  4. Resilient: This is what will benefit your career. You are defeated, but not beaten down. You resolve to make the best of a situation. New Britain Prime Minister Theresa May did not support Brexit, but she is trying to support the people (the “winners” of the vote) and move the country forward. 
Resiliency often requires a combination of hanging on while also letting go. Success is determined by knowing what to put in each category.

Resiliency often requires a combination of hanging on while also letting go. Success is determined by knowing what to put in each category.

Resilient Actions: What You Can Do

Besides looking for a new job, you can still shine in your current one:

  • Ensure you know the goals of your organization or department and determine how you can contribute, which might require a conversation with your manager.
  • Expand your knowledge, whether it is Commercial Cards or a related topic like eInvoicing.
  • Engage with your card provider to acquire more best practices and tips for strengthening your program within the realm of your control.
  • Provide excellent customer service to cardholders.
  • Address any control gaps.

Finally, do not completely abandon your program buy-in efforts. A future change in management can reignite organization interest in card payments. If/when this happens, be ready with actions to expand the card program.


About the Author

Blog post author Lynn Larson, CPCP, is the founder of Recharged Education. With more than 15 years of Commercial Card experience, her mission is to make industry education readily accessible to all. Learn more

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Breaking news involving surcharging.

The U.S. Supreme Court has agreed to hear an appeal initiated by a group of New York merchants who claim New York’s “no surcharge” law violates their First Amendment free speech rights. 

Update

Visit the Surcharge News webpage to see the March 29, 2017, Supreme Court outcome.

If the merchants are successful, it sets the stage for the removal of “no surcharge” laws in the handful of states that have such laws. This would not necessarily lead to a pike in merchants surcharging for credit card use, but it is certainly something to watch. End-user organizations who rely on state “no surcharge” laws today (when dealing with merchants who want to apply a surcharge) may have to rethink their strategy in the future.

See the related webpage on surcharge news for background about the evolving state laws, including what has occurred in New York and elsewhere.

What is the future of surcharging, especially in states that currently have laws prohibiting this practice?

What is the future of surcharging, especially in states that currently have laws prohibiting this practice?


About the Author

Blog post author Lynn Larson, CPCP, is the founder of Recharged Education. With more than 15 years of Commercial Card experience, her mission is to make industry education readily accessible to all. Learn more

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A quiz can enhance training.

Requiring cardholders and their managers to pass a quiz in conjunction with their initial P-Card training and/or annually helps confirm their understanding of key points, policies and procedures. Like any initiative, a successful quiz requires good planning. Following are quiz tips and example questions for your consideration.

Length

A quiz does not need to be long to be effective. In many cases, 10 questions are enough to cover important material without causing “test fatigue.”

Format

An electronic tool that can present a quiz and also score each one is ideal. Ask your management if such a system is already available within your organization. If not, inquire about your options. 

Tips for Writing Quiz Questions 

I gleaned the following tips when I chaired the Purchasing Card Professional Certification Council for the CPCP program:

  • Avoid questions containing “not,” such as “Which type of purchase is NOT allowed on a P-Card?” 
  • Focus on important content. Do not test on trivia, such as “In what year did the organization implement a P-Card program?”
  • Keep the questions as concise as possible.
  • Offer distinct answer options rather than “all of the above” or “none of the above.”  
  • Try to make all answer options a similar length. 

Finally, allow others to review the quiz before finalizing.

A quiz supports training by confirming employees' understanding of the material.

A quiz supports training by confirming employees' understanding of the material.

Help is Available

Submit a contact form if you are interested in obtaining a quote for a review of your training program to determine improvement opportunities.

See also additional examples of customized products and services Recharged Education can develop for you.

Example Questions

The examples below highlight the type of information you might want to include.

  • Why does the organization have a P-Card program? or What is a benefit of the P-Card program?
  • Who is authorized to use a P-Card?  
  • Where is the approved supplier list located?
  • By what date each month must cardholders reconcile their transactions? 
  • Within how many days of the Post Date may a cardholder dispute a transaction? 
  • What should the supporting documentation for each transaction include?
  • What should a cardholder do with the supporting documentation for each transaction? 
  • What is the P-Card single purchase/transaction limit? 
  • What is the first step for requesting a temporary limit change?
  • Are gift card purchases allowed on a P-Card? or substitute other purchase types, such as travel expenses

About the Author

Blog post author Lynn Larson, CPCP, is the founder of Recharged Education. With more than 15 years of Commercial Card experience, her mission is to make industry education readily accessible to all. Learn more

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