When implementing a Purchasing Card program, the traditional procure-to-pay (P2P) process should be re-engineered for a new, streamlined process that reaps notable process savings, which tops the list of P-Card benefits. By issuing cards to employees, departments can buy what they need directly from suppliers. This eliminates the need to push everything through the procurement department for a purchase order and through AP for a payment.
Considering the multiple steps involved with a traditional P2P process, the process cost is often higher than the actual purchase. Such low-dollar purchases, which generally comprise the majority of an organization's payments, are ideal for P-Card.
The P-Card P2P process requires different controls than what are associated with other P2P processes. For example, transaction review and approval generally occur post-purchase versus pre-purchase. If your organization needs to receive an invoice from a supplier (to approve pre-payment), then consider other payment options, such as ePayables/Virtual Cards, which more closely align with traditional P2P processes.
In addition, because the P-Card process is different, it impacts how an end-user organization manages tax compliance.